Management Assistant for Walldorf next to Mannheim asap f/m

Randstad Deutschland
Reichskanzler-Müller-Straße 21
68165 Mannheim
T +49 6227 76 51 59
M +49 1522 2726018
Tom.Sander@de.randstad.com
www.randstad.de
On behalf of our client we are looking for a management assistant to support the manager and teams. Responsible for the operation of daily office functions and duties, including administrative support to the manager or team. In addition will be the management assistant responsible to support interesting projects This includes:
• Managing diary/calendar and prioritize e-mails for the Managers on their behalf, potentially also including calls and voicemails.
• Monitoring actions and manage reminders
• Managing internal and potentially external correspondence
• Arranging meetings for Managers including co-ordination of Team Meetings and external events.
• Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
• Booking meeting rooms / venues for the team.
• Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
• Performing and monitoring stationery ordering for the team including business cards.
• Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
• Preparation and follow up of meetings including taking meeting minutes.
• Admin support for new starters into the team to include ordering of equipment and monitoring induction.
• Central contact and all other ad-hoc support as needed by Manager and his/her team.
• Resolving issues with limited complexity within clearly defined framework of departmental guidelines and practices
• Developing collaborative work relationships within own team and within limited scope cross-functional
• Maintaining up-to-date filing and reference systems
• Potentially supporting internal projects
Skills:
• Very good oral and written and German and English
• Expertise with Microsoft Office
• Customer-oriented work ethic and interest in technical topics
• Good communication skills and the ability to work well in a team
• Proactive approach to work with attention to detail and quality
• Ability to work in a structured and organized manner and to remain
• calm in hectic situations
Please forward your CV with THS/404 to Tom Sander via e-mail is-sap.walldorf@de.randstad.com or on our online platform or via mail. If you have any further questions please do not hesitate to contact Mr. Tom Sander.